All forms should be listed below. Is something missing? Let us know at cupe3903comms@gmail.com.
Receiving funds via email transfer (Plooto)
Email transfer is used for Collective Agreement funds, honoraria, or expenses that are administered by CUPE 3903. CUPE 3903 cannot disperse money the Local does not administer. Therefore the Local cannot arrange for e-transfer of funds or payments from York University or others groups. At this time, the Local is no longer cutting physical cheques. Members can find instructions on how to access payments through Plooto here.
Job Applications
All postings, blanket applications, and Notices of Recommended Appointment (NRA) can be found on the CUPE Jobs page. In order to apply, members of Unit 1 use their student Passport York credentials, while members of Unit 2 use their employee Passport York credentials.
The old forms are still used for people who do not have an active Passport York login.
Employment Equity Self-Identification Survey in PDF
Blanket Applications
- Step-by-step instructions on how to complete blanket applications
- Unit 1 Blanket Application Instructions (link) (PDF version)
- Unit 2 Blanket Application Instructions (link) (PDF version)
- Tips for your York University contract faculty (Unit 2) CV
- Blanket Application for Unit 1 as a Word document
- Blanket Application for Unit 2 as a Word document
Fund Application Forms
All Units
- Extended Health Benefits Fund
- Professional Development Fund
- Sexual Assault Survivor Support Fund
- online application form (Word version also available).
- Tuition Costs Fund
- Trans Fund
- online application form (Word version also available).
- Ways and Means Fund
- Ways and Means Fund
Unit 1 and Unit 3
- PhD Completion Fund (Unit 1 only):
- Research Costs Fund
- Student Financial Profile (for applications to collective agreement bursaries)
- Thesis Allowance
Unit 2
- Conference Travel Fund
- Professional Expense Reimbursement
- Research Grants Fund
- Teaching Development Fund
- PDF application form (Word version also available)
- Tuition Fee Waiver Guidelines / Tuition Fee Waiver Application
- (for spouses and children of Unit 2 members)
Reimbursements for Union Expenses
Expense, Honorarium and per Diem Claim online form.
Workload Forms
Graduate Assistant (GA) Workload Form (Unit 3): PDF
Teaching Assistant (TA) Workload Form (Unit 1): PDF
Example Unit 1 hours-tracking sheet: Excel (This spreadsheet is an example of how members may choose to track their hours to avoid overwork and monitor whether their hours match the workload forms. Feel free to edit it to fit your needs.)
Health Benefits
- Benefits Enrolment online application (Word version also available)
- Extended Health Care claim form
- Dental claim form
For faster processing of claims, register with My Sun Life to submit your claims online. You can also sign up for direct deposit.
Seniority and CSSP Lists
- CUPE 3903 seniority list (as of October 2024). Faculty Relations also posts updated seniority lists on their CUPE 3903 Forms and Documents site.
- Unit 4 Seniority List (part-time librarians/archivists) as of March 2024.
- List of Members eligible for CSSP (list provided by employer September 2024)
- Check here for the instructions for applying and filling out CSSP blanket applications
York University Procedure for Dealing with Harassment and Discrimination Complaints
Members involved in a complaint may refer to this document (PDF) to know what to expect from the university as per Article 4 of the collective agreement.
Bylaws
You can find the webpage with CUPE 3903’s bylaws right here.