All forms should be listed below. Is something missing? Let us know at cupe3903comms@gmail.com.
Receiving funds via email transfer (Plooto)
Email transfer is used for Collective Agreement funds, honoraria, or expenses that are administered by CUPE 3903. CUPE 3903 cannot disperse money the Local does not administer. Therefore the Local cannot arrange for e-transfer of funds or payments from York University or others groups. At this time, the Local is no longer cutting physical cheques. Members can find instructions on how to access payments through Plooto here.
Job Applications
All postings, blanket applications, and Notices of Recommended Appointment (NRA) can be found on the CUPE Jobs page. In order to apply, members of Unit 1 use their student Passport York credentials, while members of Unit 2 use their employee Passport York credentials.
The old forms are still used for people who do not have an active Passport York login.
Blanket Application for Unit 1 as a Word document
Blanket Application for Unit 2 as a Word document
Employment Equity Self-Identification Survey in PDF
Fund Application Forms
All Units
Extended Health Benefits Fund online application form.
Professional Development Fund online application form.
Sexual Assault Survivor Support Fund online application form (Word version also available).
Tuition Costs Fund online application form.
Trans Fund online application form (Word version also available).
Ways and Means Fund online application form.
Ways and Means Fund online appeal submission.
Unit 1 and Unit 3
PhD Completion Fund (Unit 1 only): PhD Completion Fund instructions and application (FGS website)
Research Costs Fund instructions and applications (FGS website)
Student Financial Profile (for applications to collective agreement bursaries)
Thesis Allowance instructions and application (FGS website)
Unit 2
Conference Travel Fund online application form.
Professional Expense Reimbursement instructions for submitting claims via Concur.
Research Grants Fund online application form.
Teaching Development Fund PDF application form (Word version also available)
Tuition Fee Waiver Guidelines / Tuition Fee Waiver Application (for spouses and children of Unit 2 members)
Reimbursements for Union Expenses
Expense, Honorarium and per Diem Claim online form.
Workload Forms
Graduate Assistant (GA) Workload Form (Unit 3): PDF
Teaching Assistant (TA) Workload Form (Unit 1): PDF
Example Unit 1 hours-tracking sheet: Excel (This spreadsheet is an example of how members may choose to track their hours to avoid overwork and monitor whether their hours match the workload forms. Feel free to edit it to fit your needs.)
Health Benefits
Benefits Enrolment online application (Word version also available)
Extended Health Care claim form
For faster processing of claims, register with My Sun Life to submit your claims online. You can also sign up for direct deposit.
Seniority and CSSP Lists
CUPE 3903 seniority list (as of June 2024). Faculty Relations also posts updated seniority lists on their CUPE 3903 Forms and Documents site.
Unit 4 Seniority List (part-time librarians/archivists) as of March 2024.
List of Members eligible for CSSP (list provided by employer October 2023)
York University Procedure for Dealing with Harassment and Discrimination Complaints
Members involved in a complaint may refer to this document (PDF) to know what to expect from the university as per Article 4 of the collective agreement.